Executive Assistant, Office of the CFO

Overview

An overview of this role As an Executive Assistant in the Office of the Chief Financial Officer (CFO), you’ll support multiple senior leaders in GitLab’s Finance Group, helping them focus on their priorities through proactive calendar, travel, and expense management. Reporting to the Senior Executive Business Partner to the CFO, you’ll be part of an integrated model that gives Finance leadership balanced, consistent support. You’ll work across time zones, help coordinate team events and projects, and partner with colleagues to keep day-to-day operations running smoothly. What you’ll do • Proactively manage complex calendars across multiple time zones. • Coordinate domestic and international travel, including flights, hotels, and visas where applicable. • Manage expense reporting and reconciliation for each executive accurately and on time, following GitLab's travel and expense policies. • Support the Senior Executive Business Partner in coordinating Finance leadership's recurring activities, including maintaining shared Office of the CFO resources, distribution lists, Slack channels, and shared calendars. • Help plan team events, off-sites, and large meetings with cross-functional partners and the Senior Executive Business Partner. • Handle highly confidential financial, personnel, and material non-public information with discretion, following GitLab's insider trading and quiet period policies. • Provide coverage and backup for the CFO's Senior Executive Business Partner. What you’ll bring • Experience providing executive-level administrative support in a fast-paced environment and supporting multiple senior leaders at once, tailoring your approach to each leader while maintaining consistent support. Public company or Office of the CFO or Chief Executive Officer experience is a plus. • Proficiency with Google Workspace, Zoom, Slack, Navan, and related tools and processes, such as purchase orders, with the ability to learn new technical tools quickly. • Experience working independently, moving quickly between tasks, and using sound judgment to prioritize, solve problems, and anticipate executive needs, including knowing when to escalate competing vice president priorities to the Office of the CFO. • Strong organizational and communication skills, attention to detail, and the ability to build collaborative relationships across teams, including with other Executive Business Administrators and stakeholders at all levels. • Experience using artificial intelligence (AI) to make day-to-day operations more efficient while protecting information and maintaining confidentiality. • Ability to work in an all-remote, distributed environment, with a willingness to help others and contribute to a positive, one-team culture. • Ability and willingness to travel occasionally, both domestically and internationally, to support executives, team off-sites, and key events. We value diverse backgrounds and transferable experience. About the team The Executive Business Administration function supports GitLab leaders by creating the operational foundation for effective work in an all-remote, asynchronous environment. The Office of the CFO brings the CFO's leadership team together under one operating model. Its Executive Business Administrators work as one team, using shared standards and templates, a common schedule of recurring activities, coordinated coverage, and a shared view of Finance leadership priorities. This approach helps the CFO and vice presidents receive consistent support as the organization grows. How GitLab will support you • Benefits to support your health, finances, and well-being • Flexible Paid Time Off • Team Member Resource Groups • Equity Compensation & Employee Stock Purchase Plan • Growth and Development Fund • Parental leave • Home office support Please note that we welcome interest from candidates with varying levels of experience; many successful candidates do not meet every single requirement. Additionally, studies have shown that people from underrepresented groups are less likely to apply to a job unless they meet every single qualification. If you're excited about this role, please apply and allow our recruiters to assess your application. The base salary range for this role’s listed level is currently for residents of the United States only. This range is intended to reflect the role's base salary rate in locations throughout the US. Grade level and salary ranges are determined through interviews and a review of education, experience, knowledge, skills, abilities of the applicant, equity with other team members, alignment with market data, and geographic location. The base salary range does not include any bonuses, equity, or benefits. See more information on our benefits and equity. Sales roles are also eligible for incentive pay targeted at up to 100% of the offered base salary. United States Salary Range $78,400 — $133,200 USD How GitLab Supports Full-Time Employees • Benefits to support your health, finances, and well-being • Flexible Paid Time Off • Team Member Resource Groups • Equity Compensation & Employee Stock Purchase Plan • Growth and Development Fund • Parental Leave Please note that we welcome interest from candidates with varying levels of experience; many successful candidates do not meet every single requirement. Additionally, studies have shown that people from underrepresented groups are less likely to apply to a job unless they meet every single qualification. If you're excited about this role, please apply and allow our recruiters to assess your application. Country Hiring Guidelines: GitLab hires new team members in countries around the world. All of our roles are remote, however some roles may carry specific location-based eligibility requirements. Our Talent Acquisition team can help answer any questions about location after starting the recruiting process. Privacy Policy: Please review our Recruitment Privacy Policy. Your privacy is important to us. GitLab is proud to be an equal opportunity workplace and is an affirmative action employer. GitLab’s policies and practices relating to recruitment, employment, career development and advancement, promotion, and retirement are based solely on merit, regardless of race, color, religion, ancestry, sex (including pregnancy, lactation, sexual orientation, gender identity, or gender expression), national origin, age, citizenship, marital status, mental or physical disability, genetic information (including family medical history), discharge status from the military, protected veteran status (which includes disabled veterans, recently separated veterans, active duty wartime or campaign badge veterans, and Armed Forces service medal veterans), or any other basis protected by law. GitLab will not tolerate discrimination or harassment based on any of these characteristics. See also GitLab’s EEO Policy and EEO is the Law. If you have a disability or special need that requires accommodation, please let us know during the recruiting process.

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